Fall in Love with Laughter

 

Areas 12 and 13

Humorous Speech

& Speech Evaluation

Contests

 

September 18, 2010    9 a.m. – 11 a.m.

Jacksonville Aviation Authority

14201 Pecan Park Road 2nd Floor

50/50 Raffles – Food – Fun – Registration $5

Click “Here” for the flyer

Calling all coaches and mentors!

Toastmasters is growing in Jacksonville

The Division A team has a goal to start 5 new clubs this year.  One for each area.  If you have ideas for new clubs, make sure to contact your area governor.  We are working several leads, but it’s never a problem to have more.

There are already several opportunities to be a club coach, mentor, or sponsor and more will be opening up soon.  We recently had a successful kick-off at BNI of NE Florida and there are more to follow.  The key to a successful club getting off on the right foot or getting back on the right track is having seasoned toastmasters there to help guide the club to success.

You ever feel like Jack Del Rio?  You know the right play to call at the right time?  You get to DTM, but still want to grow your leadership skills?  You looking to give back to your community?  Whether you are DTM or not, we can use your help.  Please contact your area governor and get involved.  It’s something you’ll never regret.

For more information about being a club coach “click here”

For more information on being a club mentor “click here”

For more information on starting a new club and being a sponsor “click here”

There are training materials for all three located here.

Any questions?  Want to get involved?  Please contact your area or division governor.

Kollege of Knowledge - Part II

CORRECTION:  
In case you missed it, we are holding a Kollege of Knowledge - Part II!

As a Toastmasters Club Officer, when you were inducted into office, you promised to attend Officer training, now here's your last chance to get credit for your DCP point!  Don't miss this opportunity to learn from others those skills that will make your club successful.  Things are constantly improving, so even if you've attended training before you'll learn something new.

NOTE: To receive credit for training you must attend the entire session.


When:  Tuesday, August 24th.  6:30PM

Where:

     Midtown Centre Business Park (off Beach Blvd, across from Kuhn Flowers)

     Building 2200, Community Room #151

     4040 Woodcock Drive

     Jacksonville, FL

Click here to register

Jacksonville team serves up another successful Toastmasters Leadership Institute

Guidance Committee for July 24, 2010, Kollege of Knowledge included: Bob Haataia, Lorraine Haataia, Fanie Botha, and David Sturgis

The function of the Guidance Committee is just as the title implies, to guide, and not to instruct the TLI Chairman.  As a result the TLI Chairman has the opportunity to develop leadership skills and instruct multiply committees.

Brenda Minier Functioned as TLI Arrangement Chairman

Area 14 Governor

• Is the liaison with the site facilities personnel and the Kollege of Knowledge coordinators.  The lines of communication are established well in advance of the event to provide ample time to entirely understand all the details about the use of the meeting spaces.
• Keep the communication open with the site facilities personnel and conduct an on-site walk-through meeting well in advance of the event to get a complete understanding of which rooms will be used, when to unlock and lock them, operation of lights, the availability of                                     easels, flip charts, dry/erase markers and equipment.   
• Work with the Food/Hospitality Chairman to understand the quantity of tables available, size and quantity of table covers (if needed), and time when the room will be available for use. 

• Enlist a team of volunteers and make sure that they know well in advance the location of the event, how to get there, and the need to be present at the volunteer briefing to be held 30 minutes prior to the start of the event. 
• Enlist a team of volunteers that will help set up rooms preferably 30 minutes prior to the start of the event.  These volunteers will be available to troubleshoot as needed during the sessions in the different rooms.  
• Enlist a team of volunteers to print and post at least 30 minutes prior to the start of the event directional signs, restroom signs, and breakout room’s signs that will facilitate navigating the facilities.
• Enlist a team of volunteers to help restore the facilities after the sessions are over according to the specified requirements from the facilities personnel. 

Fred Haley and Nagaragan Pillai Functioned as TLI Scheduling Chairman

Distinguished Toastmaster (Haley)

Member (Pillai)

                    

• Fred Haley and Nagaragan Pillai accepted the challenge to prepare a schedule and agenda for the Kollege of Knowledge that would meet the training needs of all attendees.
•  Recognizing the inherent conflicts and limitations, then coordinated closely with all presenters and committee chairs for rooms, facilitators, equipment and related arrangements to ensure an enjoyable and educational training session.

Lori Green Functioned as TLI Promotions and Feedback Chairman

Area 63 Governor

• Promotions & Feedback: Responsible for advertising the event by preparing a promotional flyer and making sure it is distributed to the Division/Area governors to get the word out to the club officers and members. Create a registration site (example, Survey Monkey) to include questions to identify the individual, club, area, division and role, as well as volunteer preferences.
• Prepared a brief overall survey for the TLI event that asks about the participants facility, registration, event promotion, session topics, food/hospitality, facilitators, greeters, and TLI overall.

• Survey should also include two open-ended questions: 1) What did you like most about this TLI event? 2) What is the one thing you’d like to recommend to improve the next TLI? Note on the  feedback form a reminder for people to turn in the form at the closing session to be entered into the raffle drawing. 

• Recruited individuals to pass out the survey at the beginning of the event, and collect at the end.  Form provided an incentive award to be drawn at the end of the meeting for those that turn in the survey.

Elizabeth Earnest Functioned as TLI Food & Hospitality Chairman

Member

• Responsible for the set up and purchasing of healthy refreshments for Kollege of Knowledge participants.
• Responsible for clean up.
• I worked with registrations chair to get a count of participants and budget for food accordingly.
• Set up 90 minutes before event with volunteers. 
• Brewed coffee 60 minutes before event.

Jimmy Millhollin Functioned as TLI Greeters & Photographers Chairman

Area 62 Governor

• Lead a group of energized, enthusiastic greeters who welcomed Kollege of Knowledge participants.
• I instructed the lead photographer to secure numerous photos that represent the event.
• Briefing with greeters and lead photographer was held 30 minutes before event.
• Instructed lead photographer to upload in a format for online viewing such as Face book

Danica Djuric Functioned as TLI Financial Chairman

Member

• As the financial chair my primary responsibilities were to oversee the budget and end with a breakeven situation.

• I recruited volunteers to assist with raffle tickets.

• Worked with registration chairman to compile final accounting of all money collected and paid out.  Distribute to chairmen and district governors within 48 hours after the close of the event.

Gail Antoine Functioned as TLI Facilitators Chairman

District 84 Secretary

Distinguished Toastmaster

• Recruit at least one facilitator for each training session
• Conduct the facilitator briefing is at least 30 minutes prior to the start of the event
• Educate each facilitator on their responsibility in each room 
• Provide each facilitator with facilitator packets
• Ensure facilitators 1) tally the “overall rating” on each presenter, 2) scan/review the presentation feedback forms making notes on any feedback for the Facilitators Chairman

Adrienne Tyson Functioned as TLI Registrations & Volunteer Recruitment Chairman

Area 13 Governor

• As Chairperson for Registration and Volunteer Recruitment my responsibilities included recruiting volunteers to assist with registering attendees.
• Collected registration fees, distributed agendas, and directed attendees in the direction of the main gathering area before the official opening of this event.
• Briefed volunteers on various concerns that may

arise from attendees and how to respond. Overall, this position was an exercise in team work. It  required cooperating with other chairpersons to make this event a success.

Jacqueline Kern Functioned as TLI Chairman
Area 12 Governor

The role of the TLI Chairman is to staff volunteers, oversee the project, and ensure the overall success of the Toastmasters Leadership Training.
 

Key responsibilities include:

• Analyze and follow guidelines provided in Toastmasters International High Performance Leadership Development Program. 
• Select a guidance committee consisting of a minimum of three people with prior experience leading a Toastmasters Leadership Institute event.
• Enlist the help of committee chairs teams to oversee all the major areas of the event.
• Organize and distribute a chairman contact sheet including all phone numbers, e-mails and photos.
• Create a vision, mission, values, goals, project plan, and timetables for the event.  Share with committee chairs and ask for feedback.
• Arrange and conduct guidance committee meetings in all five stages of the event from the beginning to the end of the event including the presentations and the results. 
• Describe responsibilities of all chairmen positions and work with chairs to make modifications as needed.
• Conduct progress review meetings with chairs.
• Deal with obstacles, setbacks and problems as they arise.
• Acknowledge and thank chairmen and guidance committee at the Toastmaster Leadership Institute training.
• Pass on “lessons learned” from the event to the next TLI event chairman.
• Give two presentations to Toastmasters club: One during the vision, mission, core values, planning and preparation stages, and second to presenting the results of the event.
• Communicate results and documents with next TLI Chairman to for continuous improvement of this event.

Comments from fellow Toastmasters assist in our growth to become better communicators and leaders.   The July 24, 2010 TLI had the following positive outcomes:

• Officer attendance was 75%, exceeding the expectation. 

• An 11:30 a.m. dismissal was a bonus. 

• The food presentation was outstanding, and the food was great.

• Promotion of a 50/50 grand prize and a $100 gift card was a nice change in prize give-a-ways. 

• Having the District Trio at the Kollege of Knowledge was a definite plus.  The DCP training class should be added for future Kollege of Knowledge sessions.

• Participants enjoyed the professionalism, high energy, and enthusiasm.

• Event was completed on time, within budget, and was successful.

Ideas from Jacqueline to improve future TLI events: 

• Registration for future Kollege of Knowledge training sessions should have an early registration fee of $5.  After one week late registration would be $7. 

• Encourage District Officers to register early.

• Offer the description of classes and biography of presenters two weeks before the Kollege of Knowledge. 

Division A Reporter

Stacey Dingman has volunteered to server as our Division A reporter.  Be sure to share with her any and all stories.  We want Division A press within the District and we want our Division to be heard.  Let's celebrate our members success and help provide recognition for their hard work.