Stacey Dingman Serves as TLI Scheduling Chairman

Scheduling Chairman
Stacey Dingman (Division A Governor)

The purpose of this position is to prepare an Agenda and a Training Schedule for a successful TLI. Key responsibilities include:

• Recruit experienced and reliable volunteers to deliver training sessions and conduct the opening and closing sessions. Remind presenters to refer to the officer manual for officer training. Inform presenters that they need to begin and end their presentation on time and that they need to use all the time allotted for their presentation. Recruit a few (experienced) backup presenters in case we have any last minute cancellations and encourage co-presenters or panel discussions to help minimize the number of possible interruptions due to last minute cancellations.
• Coordinate with the area governors and any district officers or local distinguished Toastmasters attending to have time on the agenda during the opening and/or closing session or for a full training session.
• Share the schedule and agenda with and seek feedback from fellow chairmen as you’re putting them together well in advance of the event.
• Include sessions recommended by Toastmasters from the Successful Club Series, the Better Speaker Series, or the Leadership Excellence Series, or sessions such as Achieving Success as a Club Officer (Item 1311A), Attracting New Members (Item 1311B), Charting a Course for Club Success (Item 1311C), Motivating Achievement (Item 1311D), Serving as an Area/Division/District Officer, and other similar leadership topics. This provides a great venue for people working on long speeches.
• Experiment with one or two new ideas such as “What it takes to be an area governor” or “What it takes to be a district officer.”
• Coordinate with Facilitators Chairman to ensure that we have at least one facilitator for each training session.
• Coordinate with Arrangements Chairman to ensure that session signs are posted on breakout rooms as needed to people can easily find their way around the facility. Recruit volunteers to post signs at least 30 minutes prior to participants’ arrival.
• Recruit two volunteers to bring and run timing lights during the opening and closing sessions. Their purpose is to keep us on schedule. Ask two volunteers to be sure we have a backup.
• Coordinate with the Promotions & Feedback Chairman to ensure that TLI Evaluation forms are distributed to participants along with the Agenda/Training Schedule prior to the opening session. Recruit volunteers to distribute agenda/schedules prior to the start of the event.