Food & Hospitality ChairmanLinton Mcclain (Baywood Club President)
The purpose of this position is to coordinate the purchasing and set up a variety of food and drinks so that all participants can enjoy refreshments throughout the event. Key responsibilities for the position include:
- Coordinate with the Finance Chairman to prepare a budget for the food.
- Coordinate with Registration Chairman throughout the registration to know the number of people registered and plan adequate food accordingly.
- Recruit volunteers to purchase food and to deliver the food at least 45-60 minutes in advance of the event start time.
- Recruit volunteers to set up the tables at least 30-45 minutes in advance of the event start time.
- Recruit volunteers to brew and set up coffee well in advance (60-90 minutes depending on type of brewers) of the event start time. Be sure to read instructions on coffee pots to ensure adequate brewing time. Coffee is generally expected for events in the morning, but optional for afternoon or evening events. Bring long extension cords in case they’re needed.
- Coordinate with Arrangements Chairman to understand how many tables will be available, and any other logistics such as understanding the size of tablecloths (if needed) and when the facilities will be open.
- Recruit volunteers to oversee the buffet tables throughout the event until all of the food is consumed or stored for transport.
- Recruit volunteers to assist with food/buffet cleanup and to take out garbage if required.
