Gail Antoine Serves as TLI Facilitators Chairman

Facilitators Chairman
Gail Antoine (Area 61 Governor)

The purpose of this position is ensure that each presenter begins their session on time with a proper introduction and ends with enough time for participants to complete their presentation evaluation forms. Key responsibilities for the position include:

• Recruit volunteers to print the facilitator’s packets and ensure that they’re there well in advance of the facilitator briefing session on the day of the training. If possible, recruit volunteers who can also donate the printing. These include sign-in sheets, evaluation forms, thank you certificates for the speakers and so on. It’s helpful if you have at least one person with prior experience so they can explain it to any new volunteers. It’s critical that officers sign-in for the training session pertaining to their current officer role in order for their club to receive credit. For facilitators who currently hold an office in their club, ask them to review the schedule in advance to be sure that they aren’t facilitating during a time when they need to be in the session for their officer session.
• Recruit facilitators who will ensure that each training session begins with the proper introduction of the presenter and ends with adequate time for participants to complete a presenter evaluation form. Facilitators should also remind presenters that they need to use the entire time allotted for the training session.
• Coordinate with Scheduling Chairman to ensure that we have at least one facilitator for each training session, and include a few extra in case they’re needed.
• Schedule a facilitators briefing session with your volunteers and communicate with them well in advance of the training so that they know when and where to go for the briefing.
• Conduct a facilitator briefing session at least 30 minutes prior to the start of the event. Ensure that facilitators are given facilitators packets and fully briefed on their responsibilities.
• Recruit volunteers to 1) tally the “overall rating” on each presenter, 2) scan/review the presentation feedback forms making notes on any extremely positive or negative feedback for the Facilitators Chairman, 3) then pass the feedback forms on to the presenters in the closing session before they leave that day.
• Recruit a volunteer to compile a summary of the overall ratings & number of attendees for presenters & email to all the chairmen and division governors within 48 hours of the close of the event.