Greeters & Photographers ChairmanLenny Dingman (Area 11 Governor)
The purpose of this position is to lead a group of smiling, informed greeters who welcome everyone, and to oversee the head photographer to ensure that we have plenty of photos available after the event. Key responsibilities for the position include:
- Recruit greeters to welcome participants and answer their questions. Communicate with them well in advance of the event so that they know when and where to show up for the volunteer briefing.
- Recruit a lead photographer to communicate with volunteer photographers so that they understand their role well in advance of the event.
- Conduct a greeter volunteer briefing at least 30 minutes prior to the event start time so that volunteers can answer just about any question from “where’s the bathroom” to “do we have sweet & lo” to “what sessions should I attend?” Encourage greeters to help troubleshoot for chairmen, volunteers, or participants as needed. Ask greeter volunteers to encourage people to look at the raffle table and buy raffle tickets.
- Lead a group of smiling, informed greeters who answer participant questions and help everyone feel welcome.
- Ensure that your lead photographer conducts a briefing for the volunteers at least 30 minutes prior to the start of the event, including providing them with instructions on where to upload the photos within 48 hours after the close of the event.
- Follow up with lead photographer to confirm that s/he compiled all the photos in one location in a format on the web that’s simple for everyone to access such as Facebook, Picassa or any other similar tool. Email the link to the TLI Chairmen and to the Division and Area Governors, encouraging them to pass photos on to club Public Relations VPs so they can post photos to their websites and social media sites.
